Entered all hours worked over their schedule (for example, if scheduled to work eight hours but worked 10, entered 10 hours of REGHR). Enter your 11-digit Employee ID and click the Submit button. Right from a phone or tablet. The CAPPS Instructor-Led Training courses are on hold during the winter and early spring while Fiscal 2023 deployment agency training is in progress. The Menu is located down the left side of your screen and should be your primary way to get around the CAPPS website. Login to Your Account User Name User Name is case sensitive Password Password is case sensitive Forgot User Name or Password? fiduciary duty (such as confidential information learned or disclosed as part of Cannot complete your request. There may be more than one way to navigate to some information. The new process is designed to help ensure that our time and leave records are accurate. This procedure provides an overview of Time and Labor Time Reporting Codes (TRCs). The Request Payment of Hours section of the page provides you with a way to request payment of FLSA overtime, regular comptime, and/or holiday comptime hours. Use your CACI credentials and RSA token (when not on the CACI network) to access the site. ), Manager Procedure for Overriding Employee Schedules in CAPPS, CAPPS HELP PeopleTools 8.55 Browser Info Tips, TMD State Employee Timesheet Overview & Leave Request Demonstration(Updated course coming soon. Collect or store personal information about certification applicants for unauthorized It does not include screen samples. Your usage of this system is audited and monitored. Follow the steps below to logout of CAPPS. The Quick Links section is located in the bottom right hand corner of your screen below the Help Resources Section. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies. | Austin TX 78758 | Phone: 512.490.7130 | Fax: 512.490.7717 . 985 0 obj <>stream For CACI Employees: (Enter CPPROD for System on the login screen), Timesheet Revision Reason Codes: One of the following Reasons should be used when submitting a Revised Timecard, OCONUS Temporary Location Code Instructions, Timekeeping Training for CACI Supervisors of Subcontractors, Timekeeping Training for Supplier Managers/Proxies. The worklist functions similarly to an email inbox located on the CAPPS Home page, where items are routed to managers. Employees who use JAWS or any type of screen reader should access the Set Accessibility Flag User Guide for more information about selecting the Accessibility Mode in CAPPS. If you have a Common Access Card (CAC), you can use it to log into the Portal. Some links are available to all employees while other links only appear for employees in a supervisor or HR role. In the event of a federal or state declared disaster, for hours worked in support of disaster relief efforts, an employee may earn disaster comptime hours (expires in 18 months for FLSA Exempt employees and expires in 12 months for FLSA Non-Exempt employees) which may be approved for payment if approved by the HHS Executive and Agency Commissioners. endstream endobj 947 0 obj <. Helpful Hint: To provide easy access to the CAPPS website, it is helpful to bookmark CAPPS in your favorites menu. When you access the CAPPS site, you will see a warning message explaining that this CAPPS website is restricted to authorized users only. Repeated log-in failures may result in your account being locked. IHSS Fraud Hotline: 888-717-8302 Help Stop Medi-Cal Fraud and Abuse Provider Fraud and Elder Abuse complaint line: 1-(800)-722-0432. When you are finished using the CAPPS website, you need to logout to ensure no one else accesses your personal information. Supervisors can manage their requisitions and the hiring process for those requisitions. Follow the steps below to view your payable time summary. This computer system is the property of the State of Texas. Track, submit, and approve time directly from the app. OVSOM: Office of Violent Sex Offender Management. This printable timesheet template for Word records one week of hours and includes spaces for employee and supervisor signatures. Read the statement and select the, The first time you enter the CAPPS website, select the, You will then be asked a series of security questions, including your date of birth and zip code. User can reset password any time prior to or after the 90 days using the Forgot/Expired Password? The Service Center operates between 7:00 a.m. and 7:00 p.m. Central Time, Monday through Friday. New CAPPS Login Page New CAPPS Landing Page and Dashboards Desk Aid Training & Resources System Information Forms You may contact the Service Center at 1-888-TX-HHS-HR (1-888-894-4747), or TDD/TTY for the Hearing Impaired 1-866-839-2747. Click on the button above to login to your CAPPS account Bookmark this page when you need to access your CAPPS account For best results use Google Chrome Browser This occurs when you work overtime, take leave, or work on a scheduled holiday. CWOP: For employees associated with "Children without Placement" for DFPS. All employees have access to the Employee Self-Service menu and are able to see their own information. The Change Password page displays. Exception time reporters also may enter requested payments for FLSA overtime or comptime, if they are eligible. !Lif - Additionally, this section indicates your scheduled hours for each day below each date and above the data entry fields. By selecting the Ask Service Center link, an online form displays that allows you to submit questions via email directly to the Service Center. ERS Website New Employees! actiTIME timesheet software is an easy-to-use tool for manually entering work time data into a timesheet. 946 0 obj <> endobj We've only provided a blank timesheet template for Word and PDF. Some of the most common TRCs are listed in the Common Time Reporting Codes section below. Follow the steps below to view your payable time detail. LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. The Employee Timesheet page provides Health and Human Services (HHS) employees with a 31-day view of their timesheets, a way to request time and leave transactions, including: leave requests, entering hours worked over your scheduled hours (Important Note: Working hours over your scheduled hours requires pre-approval by your supervisor), requests for payments for FLSA overtime or comptime (if eligible), and a way to view their leave balances. Only. CAPPS Login Page Information and materials regarding Centralized Accounting and Payroll/Personnel System (CAPPS) for TSD will be listed here. At any time, you can use the Global Navigation Menu to access various other HHS websites by selecting the right link: You can also change the size of the text on the CAPPS website by selecting the Change Text Size option and following the instructions that display. link. This section lists the current, pending approval, and available leave balances for each of the twelve leave plans. The step actions for completing a transaction are presented in two ways: Text Only and Screen Samples: For a complete glossary of terms, click here: CAPPS Glossary. The Texas Juvenile Justice Department is dedicated to caring for the youth in our system and promoting the public safety of all Texans Follow the steps below to request overtime for pay. TXUAC: Unaccompanied Child Crossing Border. Then 8 hours are entered using REGHW, and 2 hours are entered using REGHR. Working hours over your scheduled hours requires pre-approval by your supervisor. Employees: Visit the CACI Coronavirus SharePoint Site to stay up to date on information, guidance, resources, and support! the employment relationship.). Training News Update Winter Hiatus - ILT Training to Resume in Spring 2023 WNSLV: Indicates that the employee is on Wellness Leave (Emergency Leave). Worked their scheduled hours or entered any deviation from scheduled hours. of a Health & Human Services agency, 12. The conditions for use and privacy notice must be read and acknowledged prior to logging on. For password and other issues accessing Timekeeping for Employees: Contact the CACI Technical Assistance Center at cistac@caci.com Use this sample timesheet as a guide to filling in hours worked and accurately log your time. View this po On the Timesheet page, you may request payment of FLSA overtime and comptime, if eligible. This is an accessible template. Helpful Hint: You can also access the View Leave Balance/Expirations page by clicking the View Leave Balances link on the Timesheet page. You cannot edit time already approved. which shows the complete list of all CAPPS user guides. jobs, please sign-in with your Employee Provides adequate, timely resources to successfully implement approved changes. Automatically track mileage so you can easily file taxes and reimburse expenses. Important State of Texas Policies -HHSC Internet Policies,including privacy policies. Enter a new date in the Starting Date field and click the refresh, Your payable time for the current week displays. Follow the steps below to view and edit your timesheet. If there is documentation required for the type of leave requested, your manager will receive your request; however, you will receive a warning message. HHS employees are exception time reporters (salaried employees). FACE: Indicates when an employee has a face-to-face interview. You have the ability to view and edit your timesheet, request leave, certify your time worked and leave taken, and request paid overtime and compensatory time (comptime). RICKY CAPPS Operations Specialist Email Address Phone Nationality OBJECTIVE [email protected] 37146 Tennessee, TN (931)-263-2321 American Proactive professional with 9 years of experience and proven knowledge of customer-driven management, entrepreneurial leadership, and long-range planning. Renew licenses, get friendly reminders, and so much more. The Texas Department of Public Safety is committed to the recruitment and promotion of a character-driven, competent, productive and diverse workforce. From the CAPPS Home page, you are able to navigate to the features available to you. You use this password to enter the CAPPS website during any subsequent logins. Suspect Fraud? CASA: For employees associated with "Court Appointed Spec. Only. Provide information and assistance to external applicants pursuing employment with HHS agencies, Provide assistance in using the self-service tools, Support payroll error/exception processing, payroll reconciliation, and other payroll related support activities, Support CAPPS (the PeopleSoft production system), Maintaining Human Resources and Payroll policies, Monitoring, analyzing, and implementing legislative mandates, Handling exceptions (actions outside of policy), When you access the CAPPS site, you will see a warning message explaining that this CAPPS website isrestricted to authorized users only. Click Submit a Case, select the Payroll topic and then the Timesheet Changes request. Download the Caregiver App for free. Maintain and approve car books in the Department tracking and accountability system. The Help Resources section is located in the top right corner, directly below the Global Navigation menu section. This area has links for quick access to HHS related websites that are located outside of CAPPS. My Record Portal is HRC's self-service portal for Active, Guard, Reserve, Retiree and Veteran Soldiers. Completed forms must be returned to the level 1 helpdesk at:CAPPS_Support@military.texas.gov. Click the arrow next to the words Payable Status Filter to expand the Payable Status Filter section. Next. Your employee ID is printed on your pay warrant or was provided by your manager on your first day. For a complete glossary of terms, click here: Please note that you also have a separate Personal Identification Number (PIN) that you use to access the Service Center Interactive Voice Response (IVR) system. Main filter: To generate the timesheet, use the main filter (Projects, Groups, Usersetc) then click on 'Generate timesheet'. Job Opportunities For External Applicants hbbd```b``"WID2`5`L &^JefH H2&00120;Lg \ Most Health and Human Services employees are required to certify the accuracy of their timesheet each month. Welcome to the Centralized Accounting and Payroll/Personnel System (CAPPS) Training website. This system is restricted to authorized users for legitimate law enforcement and official business purposes mandated by Business and Professions Code section 21628 and Financial Code section 21208. If you require any help with CAPPS, you have two options available in the Global Navigation Menu. These links include employee benefits websites maintained by the: The CAPPS website allows employees to view basic employee information (i.e. The Department of State Health Services (DSHS) and the Department of Aging and Disability Services (DADS) are the only agencies with employees eligible to be paid for comptime and holiday comptime for employees who work in critical shortage occupation positions. ID and Secure Password first. Special deep-dive training topics may be presented at the CAPPS User Groups agendas for User Group meetings are posted under the pages for the Financials User Groups or HR/Payroll User Groups on the Fiscal Management FMX website. You should review your leave balances before requesting leave to make sure you have leave available. CAPPS HR/Payroll User Group The CAPPS HR/Payroll user group meetings allow participating agencies to review, prioritize and give feedback on changes to the CAPPS Human Capital Management modules. endstream endobj startxref Managers have the additional capability to: The Service Center staff is dedicated to assisting you with your HR and Payroll needs. New CAPPS Landing Page and Dashboards Desk Aid, State Employee CAPPS HR / Payroll Self-Service Training, CAPPS Manager Self-Service Training Slides (Updated course coming soon. To access your personal pay statement please login to the NYCAPS' website Employee Self-Service (ESS). If you have forgotten your password, select I forgot/Change my password located on the CAPPS Login page to reset your password. Enter the correct number of hours in the field corresponding to the appropriate date. UNAUT: Indicates that the supervisor did not give permission for the employee to be absent and that the absence is to be considered as unauthorized. IHSS Timesheet Issues/Questions: IHSS Provider Help Line, (866) 376-7066. bD! 0 Failure to protect this information from unauthorized use or disclosure may subject you to discipline as well as financial, civil and criminal penalties, up to and including incarceration. The Look Up Time Reporting Code menu opens. Similarly, if you are a part-time employee and you are scheduled to work 4 hours but work 2 hours over your scheduled hours, then you would enter 4 hours of REGHW and 2 hours of REGHR. If you are a new user, you will need to create an account and request access. CAPPS is available 24/7 with the following exceptions: Thursday: 10:00 p.m. 12:00 a.m. (midnight), Third Weekend of the Month: 11:00 p.m. on Saturday 12:00 p.m. (noon) on Sunday. hb```M ea$$/Cd~\Y0u['`#!s9j&FN^}wG9sJhgCTk QPF6w'LJV!@jX\J(D!2ZTNpp@+e`$e5/00htt ] &l q9"@F H2 k d You must provide your manager with a copy of the required documentation. %%EOF The View Leave Balance/Expirations page contains the following fields for each leave plan: The View Leave Balance/Expirations page contains the following additional fields: There are 14 accrued leave balances, 12 of which you can request to take. Direct Deposit: Learn about the benefits of this safe and fast way of getting your pay directly on your bank account; enroll in Direct Deposit. Only candidates who apply via email to (HR "at" TWDB.texas.gov) with an official State of Texas Application or through the WorkInTexas.com website will be considered for this position. If you are an existing user, your account has already been created and you can use your email and network password to login. Helpful Hint: Your employee ID is provided by your manager on your first day. Enter the Time Reporting Code, REGHR (Regular Hours Worked) and the number of hours worked on the date you deviated from your default percent allocation. CWMOP: For employees associated with "Case Worker Mentor Overtime Pay" for DFPS. Timesheets Made Easy Caregiver by GT Independence lets your caregivers start and end work from anywhere you choose. Whether a new or existing user of CAPPS, you will find this section helpful to navigate the site and learn how you can best utilize the information and resources available to you. This section also provides links for quick access to specific employee and manager tasks. This procedure will assist time reporters, managers, supervisors, and payroll coordinators in understanding what TRCs are and how they process in Time and Labor. To implement CAPPS at your agency, See How to Participate on the ERP Topic page. Upload, post, email, use, disclose, republish or otherwise transmit any Application Follow the steps below to log in to CAPPS for the first time. You may click on the links below to navigate directly to a section: Time Reporting Codes Overview On the View Payable Time Summary page, you may access a weekly view of their payable time. . password.allegisgroup.com. If approved requests need to be changed, contact your manager to make the change. It provides a detailed overview of employee hours and tasks to see how the team's time is distributed among clients and different projects. To view and retrieve your records, you must log in using one of three options. Please call your Manager if you can't locate them in pay warrant. You can edit your unapproved time 90 days in the past as well as 90 days in the future up until your manager approves the request. The Service Center Featured Links section is located above the CAPPS News section. If you are a current employee The Payable Time Detail page allows you to view time reporting elements, cost, and approval information regarding your payable time. these terms and conditions of use and the policies contained within this website. ), Timesheet How To Enter Overtime or Comp Time Worked (Updated course coming soon.). All job candidates must submit applications in CAPPS Recruit Career Center to be considered for employment. The left-most column on the View Payable Time Summary page displays your Time Reporting Codes (TRCs). If you are a current employee of a Health & Human Services agency and wish to search for and/or apply to jobs, please sign-in with your Employee ID and Secure Password first. For help with terms used in this User Guide, go to the top of the page. Word Download Share More templates like this Time: 911:00 a.m. New to Cisco Webex? use only. Since the home page only contains recent articles, select View All Articles and Sections if you wish to view past articles which no longer appear on the CAPPS Home page. If you cannot remember your Employee ID, it is also located on your pay warrant. Supervise, maintain, and approve employee timesheets, approve time off for employees to provide appropriate scheduling of personnel. The Time and Leave Entry section of the page provides you with a way to request time and leave transactions such as taking leave and recording hours worked over your scheduled hours. 15. Only employees with management responsibilities and one or more direct reports, see the Managers Worklist. you can search for and apply to jobs within CAPPS Enterprise Portal Login System Changes CAPPS System Changes Contacts and Help CAPPS Contacts and Help General System Availability CAPPS is available 24/7 with the following exceptions: Daily: 4:00 a.m. - 5:00 a.m. Thursday: 10:00 p.m. - 12:00 a.m. (midnight) Sunday: 4:00 a.m. - 12:00 p.m. (noon) For example, you may see a featured link for searching a job posting as employees perform this activity often. Close. Enter the appropriate information and click the. Help Desk: capps_support@military.texas.gov, HR Office: 512-782-5133 or hr@military.texas.gov. Data transmitted to or through Program Registry application. OK. www.citrix.com | | | | | | | | | | Job Opportunities For External Applicants If you have hours allocated to multiple TRCs, all the distinct TRCs will be listed under the Time Reporting Code column. and wish to search for and/or apply to What's my Employee ID/forgot my Employee ID? By continuing to use this system you indicate your awareness of and consent to HHS When using the CAPPS website, please note that your employee ID may include several leading zeros. If you are not an employee Main Filter: To generate the timesheet, use the main filter (Projects, Groups, Usersetc) then click on " Generate timesheet ". Helpful Hint: If you are scheduled to work 8 hours and the total hours worked is greater than 8 hours, use REGHR to enter the additional hours worked. To log out of the CAPPS website click the Logout button located above the Global Navigation Menu. 14. As a timesheet in Excel, the total hours, regular hours, and overtime hours are automatically calculated. The TRC appears in the Time Reporting Code field on the timesheet. Helpful Hint: Enter the total number of hours to be worked on the specified day (e.g., if you are scheduled to work 8 hours but work 2 hours over your scheduled hours, then you would enter 10 hours of REGHR). Is responsible for maintaining the integrity and security of data. Any changes made on the timesheet require manager approval before being processed. Each line in your time entry must be allocated to a specific labor account code when a Task is assigned. Follow the screen instructions for creating/selecting a password and enter it in the first field. You need an employee time tracking app that can keep up. Once you have read the statement, click the, You will then be asked a series of security questions, including your date of birth and zip code. LOG OFF IMMEDIATELY if you do not agree to the conditions stated in this warning. All data contained in this system is confidential and protected by City, State and Federal law and regulations. For security purposes, if you contact the Service Center you are asked several questions to validate your identity before your employee ID is reset. A Service Center Specialist is available to assist you or answer your questions during these hours. Click the. Mobile timesheet app. Click on the document below to see more information about the CAPPS Phase II Implementation Project: Military Supervisor CAPPS Account Request Form, Comptrollers Summary Public Information Disclosure Manual, Requests for assistance with the CAPPS HR/Payroll module, CAPPS Financials, CAPPSRecruitshould be directed to the level one helpdesk at:CAPPS_support@military.texas.gov, Please reference the respective document for instructions on resetting your password. Your password must also include at least two numeric characters and one special character that is not a letter or number (for example *, &, ~). If you enter an incorrect password three times, your employee ID is locked and you are not able to enter the CAPPS website. MLT22: National Guard to Federal Active Duty SB1737. Review the timesheet to ensure you have worked your scheduled hours, entered any hours worked over your schedule, and entered any leave taken. The CAPPS website is the online tool available to HHS employees to locate information and perform HR related transactions. Click on a TRC to select it. Top of Page. This restriction does not pertain to any information that is regarding a person's immigration or citizenship status pursuant to 8 U.S.C. Your 11-digit employee ID, it is also located on the CACI network ) to capps timesheet login... Worker Mentor overtime pay '' for DFPS your scheduled hours requisitions and the hiring for! 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